MS Office Tips: How to Install and Use Microsoft Office Organization Chart Creator

Printer-friendly versionPrinter-friendly versionSend by emailSend by emailPDF versionPDF version

Some people are looking for organizational charting software to create the organization chart of their company or organization. Organisational chart software come in various forms: freeware, shareware, free trials and proprietary or commercial.

Using MS Office Organization Chart for MS Office 2007, 2010 and later versions

There are also online org chart tools that allow you to create your chart using your web browser. However, whether you are trying to create a corporate organization chart, or a an org chart of your small group, you can create these org charts in MS Word.

There are 3 ways that you can do this in MS Word 2007, 2010 or the latest versions. First, you can use SmartArt Hierarchy for beautiful chart objects. There are various designs that you can choose from.

SmartArt Hierarchy to create organizational charts in MS Word 2007/2010

Second, you can manually create the organization chart using a combination of rectangular shapes and lines. You just need to create a rectangular box, color it to your preferences, then copy the box several times so that you don't need to create each box individually. Arrange the boxes for the organization that you are representing, then connect them with lines. To prevent the lines from showing over a box, you can right click on the line, click on Sent to Back, then click on Sent To Back.

Sample organizational chart created manually by using rectangular shapes and lines

NOTE: You can download this Sample School Organization Chart using the link at the bottom of this article.

The third option is to install and use the intelligent Organization Chart Creator for Microsoft Office. By default, the tool is not installed when you install MS Office. Therefore you need to install it first before you can use it in your MS Word.

Installing MS Office Organization Chart Creator Plugin

  1. Click Start => Control Panel
  2. Open Programs and Features
  3. Locate your Microsoft Office 2010 in the list.
  4. Right click on it then click on Change
  5. In the dialog box that appears, click on Add or Remove Features
  6. Click Continue
  7. Click the plus sign ( + ) for Microsoft PowerPoint
  8. Click on the disc box before "Organization Chart Plugin for Microsoft Office programs"
  9. Then click on "Run from My Computer"
    Installing Organization Chart Add-in in MS Office 2010
  10. Click Continue and allow the tool to be installed


Using the Organization Chart Plugin

When the plugin is installed, you can then use it in any MS Office programs to embed an organization chart. In Microsoft Word 2010, here are the steps to do it:

  1. Open MS Word 2010
  2. Click on the Insert menu
  3. In the Text group at the far right corner of the toolbars, click on Objects
  4. In the dialog box, scroll down and locate "Organization Chart Plugin for Microsoft Office programs"
  5. Click OK.
    "Organization Chart Plugin for Microsoft Office programs in the Insert Objects dialog
  6. There you shall get the org chat plugin ready for use.


MS Office Software: 
File Sample-School-Org-Chart.docx63.37 KB